May 27, 2025
To: Pickleball Canada Membership
From: Barry Petrachenko, Executive Director
Copies: Provincial and Territorial Sport Organizations, Affiliated Clubs, Board of Directors
Subject: Notice of 2025 Annual General Meeting
Pickleball Canada’s Annual General Meeting (AGM) will take place on Thursday, June 26, 2025 at 7:00 pm ET.
Registration Information:
To attend and be eligible to vote at the AGM, Pickleball Canada members must register in advance. Please click here to register for the AGM.
Please note the following when registering:
- Delegates must have an active Pickleball Canada membership at the time of registration.
- The email address provided at the time of registration will be used for electronic voting purposes, and delegates may not share an email address – each delegate must be registered under a unique email address.
- Delegates will receive a confirmation email upon successful completion of their registration, and any questions regarding the registration process can be directed to our staff at info@pickleballcanada.org.
- Registration for the AGM closes on Monday, June 24, 2024 at 11:59 pm ET.
Meeting Information:
Registered members will receive additional information including the Zoom meeting link, attendance / voting instructions and rules of procedure after registration has closed.
Translation services will be provided in French and English.
Voting:
Further information on the voting system will be sent out to all registered individuals.
Proxy Voting – Members may vote by proxy, within the following guidelines:
- Per Pickleball Canada By-law 3.14a, notification of proxy must be submitted via the following form (link to submit) prior to 4:30pm ET on Thursday, June 19, 2025.
- Notification of proxy must include the Member’s name and membership number as well as the name and email address of the individual to whom the proxy is given.
- No individual may hold more than one proxy vote.
Meeting Materials:
2025 Annual General Meeting Agenda
2024 Annual General Meeting Minutes – DRAFT
2025 Special General Meeting Minutes – DRAFT
2024 Audited Financial Statements
2025 Annual General Meeting Notice of Motion
Report of the Nominations Committee will follow on June 26, 2025