Special Meeting April 26, 2022

The Special Meeting has been postponed until further notice. More information will be provided as soon as possible.

A Special Meeting has been called by the President to review and vote on amendments to the corporation’s by-laws as provided by the Pickleball Canada Board of Directors.

Date:  Tuesday, April 26, 2022

Time:  6:00 p.m. ET

The meeting will be held electronically via Zoom. Jason E. Robinson, from Sport Law, will act as parliamentarian for the meeting and Sport Law’s online voting system will be used.

Active members of Pickleball Canada (PCO) will receive attendance and voting instructions including information regarding registering to participate in early April. In order to attend the virtual Special Meeting and be eligible to vote, PCO members must register in advance of the meeting and by the registration deadline, which is April 21.

The proposed by-law revisions, which have been extensively researched over several years, are intended to update and modernize Pickleball Canada (PCO) and bring it in line with the best practices of most of Canada’s National Sport Organizations. Under the proposed by-law revisions, the Provinces and Territories (P/Ts) will be the one class of voting members within PCO and formally and directly represent the interests of their registered participants (individuals) within their particular province or territory. This will ensure that votes cast at meetings of members are those of a formal, organizational body rather than by a set of independent individuals who are not bound to represent the overall interests of their province or territory. This is the most significant change, but there are several others that have been identified to ensure PCO’s by-laws are consistent with the Canada Not-for-Profit Corporations Act, align with the Canadian Sport Governance Code and support a future which includes a strong membership and governance system.

The following documents provide more information regarding the proposed amendments to the By-laws:

  1. Key Messages
  2. Questions and Answers
  3. Summary of Proposed Amendments
  4. 2022 Bylaws
  5. 2022 By-laws Compared to 2019 By-laws
  6. Transition Plan
  7. Motion to revise the Pickleball Canada By-laws
  8. Agenda

The current by-laws are available here.

To make the Special Meeting as efficient as possible for the members, the Board will present some of the by-law amendment revisions that are considered to be housekeeping in nature, via one slate motion for approval by the members. Other proposed by-law amendments, that are more substantive, will be presented one-by-one to encourage discussion and address any member concerns. The Agenda, final documents and all of the Motions for the Special Meeting will be made available to the members no less than 21 days prior to the meeting.

Registration

In order to attend the virtual Special Meeting and be eligible to vote, PCO members must register in advance of the meeting by completing this form before the registration deadline, which is April 21, 2022.