x-Annual General Meeting

PICKLEBALL CANADA ORGANIZATION
(“PICKLEBALL CANADA”)
 
NOTICE OF ANNUAL GENERAL MEETING 

TO BE HELD TUESDAY, JUNE 16, 2020 AT 3:00 PM (PACIFIC)
Via UberConference Call

Download PDF      Voting Instruction Form    


 NOTICE OF ANNUAL GENERAL MEETING
OF MEMBERS OF PICKLEBALL CANADA ORGANIZATION (“PICKLEBALL CANADA”)

 
NOTICE IS HEREBY GIVEN THAT an annual general meeting (the “Meeting”) of Members of Pickleball Canada (the "Corporation") will be held at 3:00 pm. (Pacific time) via UberConference on Tuesday, June 16, 2020.
 
The presentation will include a formal meeting component followed by a presentation by Board and Committee members with respect to items of significance to the Corporation and its members. The formal meeting component includes the following purposes:
  1. to receive the unaudited financial statements of the Corporation for the year ended December 31, 2019; and
  1. to elect Members to the board of directors; and
  1. to transact such other business as may be properly brought before the Meeting.
Members of the Corporation are requested to vote on these matters in accordance with the instructions on the document titled VOTING INSTRUCTION FORM available as attached and on the Corporation’s website.  Completed voting forms must be received by Pickleball Canada before 9 a.m. (Pacific) time on Monday, June 15, 2020.
 
  
DATED at Edmonton, Alberta, this 12th day of May 2020.
BY ORDER OF THE BOARD OF DIRECTORS

­­­­­­­­­­­“Signed” Richard Chambers

Richard Chambers
Director and Interim President

AGENDA FOR ANNUAL GENERAL MEETING 

Formal Business Matters:

  1. Call to order
  2. Determination of a quorum
  3. Appointment of scrutineer
  4. Approval of the agenda
  5. Declaration of any conflicts of interest
  6. Adoption of minutes of the previous Annual Meeting
  7. Report of Auditors
  8. Appointment of Auditors
  9. Business as specified in the meeting notice:
    1. Receipt of the Financial Statements
    2. Election of Directors
    3. Other Business
  10. Adjournment 

Board and Committee Reports:

  1. 2020 Budget
  2. Other

MATTERS TO BE ACTED UPON AT THE MEETING

i.      Receipt of the Financial Statements

The Corporation’s annual unaudited financial statements for the year ended December 31, 2019 (“Fiscal 2019”), will be received at the Meeting. The Fiscal 2019 Financial Statement will be presented and reviewed at the Meeting.
 

ii.      Election of Directors

 At the Meeting, the Members will be asked to elect two (2) Members to serve as directors of the Corporation.

The maximum number of Board members is specified in the Bylaws at eighteen (18) of whom thirteen (13) are to be elected by the Members at large and five (5) of whom are to be elected or appointed by their designated Region.  The Board of Directors currently consists of six (6) continuing directors elected by the Members of whom four (4) are not currently subject to election or re-election by the Members.  The remaining two (2), Carolyn Stevens and Tony Casey are hereby nominated for a two-year term as Board member.  In addition, one (1) candidate, Bryna Kopelow, is nominated for an initial two-year term. The by-laws of the Corporation allow for the appointment of additional persons by the Board to fill vacancies between Annual General meetings.

It is not contemplated that any of these will be unable to serve as a director. Each director elected will hold office for two years or until his or her successor is elected or appointed, unless his or her office is earlier vacated in accordance with the Bylaws of the Corporation or within the provisions of the Canada Not-For-Profit Corporations Act.

The following table sets out the Board composition details:
 
     
 
Name
Current Position & Date first elected or appointed as a Director  
 
Background
Province or
Territory of
Residence
# Current Status Last First      
STATUS OF 13 ELECTED DIRECTOR POSITIONS
1 Continuing elected incumbent Chambers Richard VP Operations
elected July, 2017
see profile on website British Columbia
2 Continuing elected incumbent Wallace Karen Secretary/Policy
elected July, 2017
see profile on website Saskatchewan
3 Continuing elected incumbent MacGregor Bill Recreation
appointed April, 2018
see profile on website British Columbia
4 Continuing elected incumbent McRobert Kelli Board member
2017-2019
see profile on website Ontario
5 Continuing.  Term up. Stevens Carolyn Treasurer
elected June 2018
see profile on website Ontario
6 Continuing.  Term up Casey Tony Strategic Planning
June 2018
see profile on website British Columbia
7 Current Nominee Kopelow Bryna n/a Extensive consulting/ business experience in health, physical activity and sport education.  A pickleball enthusiast with significant Board experience British Columbia
8-13 Vacant          
STATUS OF 5 REGIONALLY ELECTED OR APPOINTED DIRECTOR POSITIONS
 
1 Continuing elected or appointed incumbent Parrott Jim Ontario
elected July, 2017
see profile on website Ontario
2 Continuing elected or appointed incumbent Lemieux Marcel Quebec
elected July, 2016
see profile on website Quebec
3 Continuing elected or appointed incumbent Morrison Pat Atlantic
elected March, 2020
see profile on website Nova Scotia
4 Vacant         Alberta
5 Vacant         British Columbia
/ Yukon
 
 
 

iii.     Other Business

 
As per by the Bylaws of the Corporation as published and available on its website:
 
3.11        New Business – No other item of business will be included in the notice of the meeting of the Members unless notice in writing of such other item of business, or a Member’s proposal, has been submitted to the Board sixty (60) days prior to the meeting of the Members in accordance with procedures as approved by the Board.  Copies of all such proposals together with copies of any amendments thereto then proposed by the Board and copies of all resolutions put forward by the Board shall be sent to all Members with the agenda and the notice calling an Annual Meeting.
 
No such notice in writing has been received by the Board of the Corporation.